The Friends of Music Hall (FMH) is a dynamic non-profit organization, founded in 1987 with a mission to preserve, improve, promote and provide education about Cincinnati Music Hall. FMH seeks a highly motivated professional executive director (ED) to lead the organization while driving the day-to-day operations and strategy. Reporting to the Board of Directors, the ED has overall strategic and operational responsibility for FMH volunteers and programs, and collaborates with members of the board for expansion and execution of the mission. The ED supervises a part-time administrative assistant and oversees volunteers.

Responsibilities

Key responsibilities entail overseeing all operational aspects including board management; tour and volunteer management; event planning and implementation; membership development; financial management; and marketing and communications.

General responsibilities include, but are not limited to:

    • Prepare all board communications and programs including meetings and orientation, and organize and be the custodian of board minutes, tax, financial, insurance, legal and other important documentation.
    • Schedule all tours and related programs; ensure accurate reservations system for group tours.
    • Ensure ongoing programmatic excellence, rigorous program evaluation, and expand offerings to build diverse audiences with Tours, Talks, Education & Engagement committee.
    • Engage and motivate volunteers; recruit and train new, diverse volunteers; and handle volunteer scheduling and event staffing.
    • Produce, coordinate or project manage FMH events including Wurlitzer organ concerts, annual meeting, and other special events such as 150th anniversary in 2028, with board committees.
    • Coordinate annual marketing plan with Marketing and Communications committee; responsible for advertising, collateral materials, social media, website, and quarterly e-newsletter.
    • Coordinate public relations activities with Marketing and Communications committee.
    • Manage development activities with Development committee including annual mailings, fundraising planning, grant-writing and VIP receptions.
    • Responsible for management and accuracy of database to track all donations.
    • Work with the Treasurer and Finance Committee to prepare the annual budget, review interim financial statements (prepared by the Cincinnati Symphony Orchestra) and annual financial statement review and tax statement.
    • Strengthen Music Hall’s resident company and community relationships/partnerships.
    • Supervise part-time administrative staff.

Qualifications:

The Executive Director will be thoroughly committed to and passionate about the mission and vision of the FMH. The successful candidate will have proven leadership and relationship management experience. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    • Proven success working with and cultivating relationships with boards of directors, business associations, donors, volunteers, and creative organizations.
    • Proven record of effective leadership in a performance- and outcomes-based organization.
    • Demonstrated experience in planning meetings, programs, and special events.
    • Exceptional organizational, collaboration and time management skills, and self-discipline to accomplish tasks independently.
    • Strong writing and editing skills, including grant-writing.
    • Excellent verbal communication skills, including public speaking to diverse audiences.
    • Strong marketing and promotion experience.
    • Experience working with membership or fundraising programs, including competence with electronic donor tracking system such as Donor Perfect.
    • Demonstrated proficiency with office equipment, Microsoft software, Google shared drive, as well as Constant Contact or other email management software for message creation and distribution.
    • Budget management skills, including budget preparation, decision-making and reporting.
    • Interest in music, historic preservation, architecture, and history.

Bachelor’s degree or equivalent, with at least 5 years’ senior management experience, nonprofit management a plus; or equivalent combination of education, training and experience.

Submissions will be accepted through February 23, 2024.

Only those applicants under consideration will be contacted. Applications will be kept confidential. Salary will be commensurate with experience. Competitive benefits offered, including medical, dental, vision, disability, retirement and parking.

To Apply:

Interested candidates may send resume and cover letter along with salary requirements to:
Cincinnati Arts Association
Attn: Human Resources
650 Walnut Street
Cincinnati, Ohio 45202
Or email: HR@cincinnatiarts.org

No phone calls, please.

EOE/M/F/D/V/SO Employer

Friends of Music Hall Executive Director Job Description

    • Ensure excellent and timely administration of board business and communications.
    • Working closely with board president, prepare and distribute agendas and supporting information for board and executive committee meetings.
    • Support board members by serving as the ex-officio member of each committee (there are currently 11 committees).
    • Responsible for preparing annual board orientation and updating board handbooks and presentation.
    • Nurture climate that attracts, motivates and supports a diverse group of board members.
    • Working with committee members, plan, coordinate and oversee the Annual Meeting to welcome new board members.

    • Responsible for scheduling all tours, meetings and programs in coordination with Cincinnati Arts Association and Resident Companies of Music Hall.
    • Coordinate reservations and payments for private tours, school trips and community presentations.
    • Maintain accurate records and reports in Better Impact database.
    • Ensure programmatic excellence and rigorous program evaluations for tours, talks, education and other engagements.
    • Expand program offerings to attract and build new, diverse audiences.
    • Actively engage and energize volunteers with monthly meetings, field trips and other special programs.
    • Recruit, orient and train new, diverse volunteers.
    • Nurture climate that attracts, motivates and keeps a diverse group of top-quality volunteers.

    • Project manage in coordination with Wurlitzer Event Chair all organ concerts, silent movies and other programs including the 150th Anniversary of Music Hall in 2028.
    • Responsible for coordination with Cincinnati Arts Association for room rentals, staffing, ticketing, tax exemption, décor, and concessions.
    • Responsible for performer contracts and payments, complimentary ticketing, collateral materials, videotaping, Powerpoint, marketing, merchandise sales, and volunteer assignments.

    • Project manage in coordination with Marketing Chair an annual marketing and communications plan.
    • Oversee and coordinate social media with committee members. Current responsibility for ED includes regular Facebook postings. Utilize and update social media editorial calendar.
    • Responsible for website updates including blogs; currently undergoing website refresh.
    • Responsible for publishing quarterly e-newsletter Windows on Music Hall using Constant Contact; increase e-newsletter database.
    • Develop coupons, brochures, flyers, posters, annual report, advertisements (both for printed and digital publications), and other collateral materials by coordinating their design, content, production, printing and distribution.
    • Write and distribute media releases for events, programs, personnel and board announcements.
    • Perform media interviews upon request.
    • Oversee volunteer who uploads all tour dates to five online calendar databases.

    • Project Manage with Development Committee Chair.
    • Coordinate VIP cocktail parties in conjunction with organ concerts and silent movies.
    • Coordinate mailing with Annual Report following the Annual Meeting.
    • Coordinate the Annual Appeal mailing to increase revenue from donors including membership renewals and reactivating lapsed donors.
    • Responsible for management, accuracy, and integrity of Donor Perfect to track all donations and issue thank you letters and prepare reports.

    • In conjunction CFO of the Cincinnati Symphony Orchestra, upload, code and track all FMH invoices for timely payment.
    • Work closely with FMH Treasurer and Finance Committee to prepare annual budget.
    • Generate and oversee individual project budgets for all major events and programs.
    • Attend Investment Committee meetings.
    • Monitor insurance coverage to ensure timely payments.

    • Track all donations to FMH with Deed of Gifts
    • Oversee Storage / Archives Room

    • Ability to work in a hand-on environment with limited resources.
    • Maintain organization’s files and documents both hard copies and Google Shared Drive.
    • Demonstrated proficiency with office equipment.
    • Strong writing, editing, and verbal communication skills including public speaking to a diverse community.
    • Exceptional organizational, collaborative and time management skills and self-discipline to accomplish tasks on your own.
    • Responsible for recruiting, employing, training, assigning and evaluating part-time administrative assistant.
    • Interest in music and historic preservation.

FMH office windows in historic Cincinnati Music Hall, as seen from Elm St.

FMH office windows in historic Cincinnati Music Hall,
as seen from Elm St.

FMH program guide Sue Monteith shared an interesting story with a tour group.

FMH program guide Sue Monteith shared an interesting story
during a tour of historic Music Hall.

Finials on gables of Cincinnati Music Hall

FMH restored finials on Music Hall's gables

Restored hand-carved panels from the original Hook & Hastings organ in Cincinnati Music Hall

FMH restored hand-carved panels that adorned the original
Hook & Hastings organ in Cincinnati Music Hall

Many features in Corbett Tower were restored during the 2016-2017 revitalization.

Corbett Tower's tracery windows were restored,
the ceiling returned to its 1878 height and
the original stenciling on the ceiling and sides were recreated.

The Albee Mighty Wurlitzer Theatre Organ in Cincinnati Music Hall

FMH underwrote the restoration of the original Albee Mighty Wurlitzer Theatre organ, installed it in the ballroom,
and maintains the organ and presents concerts.